When to submit a Change Request ?

Submit a change request when a proposed modification impacts a project's scope, budget, or schedule, or if it's a necessary internal process change for a system or product. This typically happens when adding features, correcting defects, implementing improvements, or responding to external events, and it should follow a formal documented process to assess the impact and gain necessary approvals. 

 

When to Submit a Change Request:

• Impact on Project Constraints: 

  A change request is needed when a change is proposed that will affect the project's established scope, budget, or timeline. 

   
• Client Requests: 

  When a client wants to add, alter, or remove something from the agreed-upon project deliverables. 

   
• Internal Process Changes: 

  When team members need additional resources, want to propose a new project plan, or require changes to internal operations or communication. 

   
• Project Issues: 

  To document and propose corrections for identified defects, errors, or other problems within a system or product. 

   
• Improvements and New Features: 

  To formally request the addition of new features, enhancements, or other improvements to a product or system. 

   
• Corrective or Preventive Measures: 

  When internal or external events, or miscalculations, necessitate the implementation of corrective actions to keep a project on track. 

   

What a Change Request Does:

• Formal Documentation: 

  It provides a formal way to propose, document, and track alterations to a project's specifications or deliverables. 

   
• Impact Assessment: 

  It initiates a review process to understand the change's effect on time, cost, scope, and resources. 

   
• Control and Approval: 

  It ensures that changes are managed through a defined process with proper approvals before being integrated into the project. 

   

What to Include in a Change Request:

A change request form typically includes: 

 

• A detailed description of the proposed change.
• The reasons for the change.
• The expected benefits of the change.
• Any costs associated with the change.
• An assessment of the impacts on the project.
• Supporting documents that provide further detail.